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How a Missed Flight Taught Me
The Real Value of AI
A few years ago, I missed a flight.
Not because I overslept. Not because of traffic.
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I was in my office, head down, putting together a set of charts and summaries for an upcoming leadership meeting.
I was sorting through a pile of reports manually, double-checking metrics, building slides from scratch.
You know, the kind of prep work that feels important, but eats up your entire day.
By the time I wrapped up and grabbed my bag, I was already behind.
That flight represented more than just travel plans. It was time lost, coordination scrambled, and momentum gone. It threw off an entire week of work.
Ironically, the tasks that kept me grounded were exactly the kind AI is designed to handle better.
Since then, I’ve made it a priority to look at where time is being drained—and how to use technology to prevent it. And I’ve helped other teams do the same.
Here’s what I’ve learned.
Three simple ways to let AI handle the slow work, so you don’t miss what matters
1. Turn meeting prep into a 10-minute task
If you’re still spending hours compiling reports, updating slides, or drafting agendas, there’s a faster path.
Try this:
Export your last team meeting transcript or notes.
Drop it into ChatGPT and ask:
“Summarize key points, decisions made, and follow-up tasks.”
Follow up with:
“Draft a one-page recap I can send to the team.”
You’ll have a clear, shareable update in minutes.
No need to scroll through notes or rewatch recordings. You’re moving forward faster, without dropping the ball.
2. Use AI as your internal analyst
Pull a spreadsheet. Quarterly sales figures. Survey results. Operations metrics.
Then use this prompt:
“Analyze this dataset and identify 3 patterns or trends worth noting for the leadership team.”
Instead of hunting for patterns yourself, you’re directing the analysis and reviewing the insights.
One team I worked with used this for weekly reporting. What used to take a junior analyst 4 hours, they now handle in under 20 minutes, with sharper insights and more consistency.
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3. Simplify your decision-making process
Ever find yourself stuck between three options?
Try this framework with AI:
“Compare Option A, B, and C using a weighted criteria matrix. Rank them by [efficiency], [team impact], and [implementation time].”
The AI won’t make the call for you, but it will lay out your thinking clearly, so you can move faster and with more clarity.
Real-world example: Logistics company reduces task load by 22 hours/week
A mid-size logistics team I worked with applied just two of the tactics above.
They used AI to automate their weekly performance summaries and generate internal recaps for clients. The result?
22 hours per week shifted away from manual reporting and into higher-impact work, without needing to build anything custom or hire outside help.
Ready to shift the way you work?
If you’re spending more time organizing than leading, that’s a signal. These tools don’t just make your work faster—they remove the friction that slows down your team’s momentum.
Pick one of the prompts above. Try it this week. See what changes.
Small shifts lead to major breathing room, and that’s where your best thinking happens.
Tactical ideas. Smarter workflows. Fewer missed flights.
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